Guidelines
Process
Individuals/organizations should:
- Familiarize themselves with UW-202, UW–Madison’s policy on filming and commercial production on campus.
- Contact the Office of Strategic Communication at contact.strategiccommunication@wisc.edu with your request. Please include name of production company or individual, date requested, location requested, and a summary of the project.
- Requests must be submitted a minimum of three weeks before desired date.
- Please note, location fees may apply for commercial production. Additionally, UW–Madison will charge for actual costs incurred, such as electrical, facilities rental, security, and transportation.
- If/when the request is approved, work with the Office of Strategic Communication to execute a signed location agreement and the appropriate certificate of insurance.
Insurance
When filming on campus, external parties must provide a certificate of general liability insurance with the following limitations:
- Commercial General Liability – $1,000,000 each occurrence/aggregate
- Automobile Liability – $1,000,000 combined single limits
- Aircraft Liability – $5,000,000 each occurrence/aggregate (UAV/drones only)
- Worker’s Compensation – statutory
The following Additional Insured language applies to both commercial and automobile coverage and must be shown on the certificate: The Board of Regents of the University of Wisconsin System, its officers, agents, and employees.
The certificate holder should read: University of Wisconsin–Madison; Attention: Risk Management, 21 N Park St, Suite 6101, Madison, WI 53715.